Organize Exhibition & Trade Fair

Order floor sketches for planning your exhibition from the conference department or download from the website.

Floor Sketches

Send the exhibition layout to us for approval at least one month before the event. It is not permitted to build stands in front of or near emergency exits or electrical panels. Emergency exit signs must not be blocked or hidden.

We are happy to provide contact with companies that work with exhibitor services and assist with planning the trade fair or exhibition, including floor plans, allocation of exhibition spaces, and contacts with exhibitors.

Exhibition equipment such as poster screens, walls, standing tables, other furniture, computers, and lighting can be ordered through us or our external trade fair organizer.

Uppsala Concert & Congress is not responsible for the exhibitor’s material. If particularly valuable or delicate equipment is used in connection with the exhibition, we recommend night-time security. Price quoted upon request.

To ensure safe storage and safekeeping, we accept goods no earlier than the day before the event or at another agreed time. We do not accept goods that are fire-rated.

Marking of Goods
All goods sent to UKK for use at an exhibition or trade fair must be marked with the event’s and exhibitor’s name.

Click here to download labels

Handling of Large Goods
Reception and return shipping of large consignments such as pallets or cages are charged per unit. This applies both before and after the event.

Address for Goods Shipments
Uppsala Concert & Congress
Goods Reception
Roslagsgatan 6
753 27 Uppsala

“Name of Meeting/Exhibition/Event”

The client (person, organization, or company responsible for ordering the event) is responsible for exhibited items, decorations, and other materials. If you are a representative of the client, you should ensure that insurance is taken out and, where applicable, recommend that exhibitors or others take out insurance.

For exhibitions where packaging and waste occur, UKK recommends that the exhibition organizer rents a container. Price quoted upon request.

Please respect the booked move-in and move-out times. These are stated in the booking confirmation. All loading and unloading takes place via the loading dock on Roslagsgatan or the entrance on Vaksala torg. For special needs, there is a possibility to obtain a temporary parking permit in direct connection to UKK.

Rotating cleaning of toilets and public areas is included in the venue rental. For special needs, extra cleaning is charged, especially in connection with the move-in/move-out of the exhibition.

The venue rental includes use of existing electrical outlets and electricity usage (220v/10A/2000w). Additional electricity and extension cords are quoted upon request.

Free wireless internet connection is available throughout the building. However, the network capacity is limited when many users connect simultaneously. If you have special requirements for high capacity and secure connection, we are happy to offer this in connection with the conference booking.

All serving and sale of food, including fruit and drinks, is handled by UKK. The organizer is not entitled to hire another supplier or to provide or handle food/drinks in the premises at UKK. The exception is paper or plastic-wrapped promotional candy offered during the event.

All premises are accessibility-adapted. There is an elevator in the building to all halls. Accessible toilets are available on all floors. You can read more about accessibility for visitors via the link below.

Accessibility

The cloakroom is located on the ground floor. There are free lockable lockers and hangers. For larger events, we recommend staffed cloakroom and bag check-in. On floor 7, there are about 200 hangers with locks.

The freight elevator has a maximum capacity of 6,800 kg

Loading port: Width 282 cm, height 221 cm

Freight elevator: Width 199 cm, height 249 cm, depth 550 cm

To use the area around Uppsala Concert & Congress, a permit from the police is required. The exception is our outdoor stage facing Vaksala torg and the outdoor seating area. A possible fee to Uppsala Municipality for land rental may apply.

A pallet jack is available for loan at Uppsala Concert & Congress.

Parking at the loading dock is only allowed for loading and unloading – permits for this are issued by Uppsala Concert & Congress.

Parking spaces for people with mobility impairments are available outside Uppsala Concert & Congress on Storgatan. A special permit from the Swedish Transport Agency is required. UKK has no other visitor parking, but there are parking garages and parking spaces within walking distance. The nearest are Centralgaraget and in Kvarnen’s parking garage, Svavagallerian, S.t Per-gallerian, and at Österplan. More information about parking is available from Uppsala Parking.

Uppsala Parking

Registration desks are available for rent from us, and registration is usually carried out on the ground floor adjacent to the cloakroom and toilets.

The fire alarm installed in the building is always activated with a direct alarm to the fire department.

There are six flagpoles, three facing Vaksala torg and three facing Storgatan. The flagpoles are twelve meters high and made for traditional flags that are hung on the short side with a line. The long side of the flag should be a maximum of four meters.